For a Lombard banquet or hotel reception, the dance floor design can link the head table, guest tables and backdrop. Sharing the room arrangement early makes it easier to consider whether a perimeter pattern, center decal or full graphic is the right visual approach.
Send the seating plan if available, including which side faces the head table. A monogram's orientation should make sense for the principal view into the room.
If several events use the venue on the same day, ask when your room is released for setup and how removal is handled. Availability is reviewed against those windows.
Share the actual venue address, event date and floor details. Serving the area does not mean a date, venue or surface is already approved; availability and compatibility are confirmed through project review.